As a community arts hub, the Emerson relies on the time, energy and enthusiasm donated by community volunteers and interns. You can get involved by becoming a docent, by helping with events, children's classes or in our office. Simply fill out a volunteer application, send it to the Emerson and a volunteer coordinator will contact you when needed.
Thanks for your support!
Click here for a volunteer application.
- Mailings, data entry, word processing, filing, faxing, answering phones, poster hanging and photocopying.
- Look for volunteer opportunities for our Celebration of the Arts, Halloween Open House, Christmas Stroll and gingerbread house making, Bingo in the Ballroom, Garden & Home Tour, Lunch on the Lawn, etc.
- Hanging exhibits, gallery sitting, and art receptions.
- Helping with children's classes.
- Lead gallery tours for schools and community groups in our Jessie Wilber Gallery.
Montana State University partners with the Emerson to offer an internship program. Juniors and seniors in the School of Art learn about the Emerson's education programs, exhibits programs, and arts administration. Students earn school credit as they work along side Emerson's teachers, arts preparators, and administrators to learn the tools of the trade in working in a community art center.
For college juniors & seniors. Here's how it works: You agree to volunteer as an intern at the Emerson for a semester. In turn, the Emerson's Visual Arts Director will provide training in exhibits and arts education and you have the chance to earn academic credit.
Click here for more information.
Job Description for Emerson Administrative Assistant.
Qualifications:
The Administrative Assistant should have a background in an office environment, and a general set of business related skills and experience.Resumes will be accepted until July 28, 2010.
Desired Education: A 4 year college degree or equivalent office experience required.
Desired Experience: At least 1-2 years of experience in an office environment. Experience with non profit organizations and membership programs would be helpful.
Desired Skills and Abilities: Strong writing skills; strong communication skills; organizational skills, Microsoft Office Suite.
Specific Job Duties Responsibilities:
OFFICE OPERATIONS AND ADMINISTRATIVE SUPPORT
- Maintain smooth and efficient operation of office and other areas in the building as needed; including server file management, mailing distributions, payment processing, office supplies, office equipment, and overall office organization.
- Support the organization’s professional reputation as the primary contact person for all walk-in and telephone inquiries for appointments and requests for specific information.
- Maintain the organization’s website in collaboration with the Marketing Coordinator.
- Assist with various meeting preparation.
- Assist with managing volunteer program.
PROGRAM SUPPORT
- Work closely with the Executive Director and provide support as directed, including data entry, client intake, information sharing, phone calls, word processing and more as needed.
- Provide support to the Visual Arts & Education Director, the Public Facilities & Tenant Coordinator, and the Marketing & Membership Coordinator and provide support as directed, including data entry, client intake, and information sharing.
- Assist staff with special Emerson events and projects. This position will take over as point person for the Emerson’s annual Celebration of the Arts event.
- Serve on various program committees as needed.
This position will be 30-35 hours per week. This may require some weeknights and weekends.
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Exhibits Preparator and Exhibits Assistant:
Job Description
Job Brief: The exhibits preparator and exhibits assistant is responsible for the installation of Emerson’s art exhibitions. The position includes handling and shipping artwork, condition reporting, installing text panels and vinyl letters, light carpentry and will assist in associated community outreach. The preparator needs to have a flexible schedule & reports to the Visual Arts Director. Hourly wage DOE. Approximately 40 hours/ month Hours will vary each week. Please email resume to ellen@theemerson.org
Essential Job Functions:
1. Task: professional preparation of exhibits at the Emerson
a. installs artwork on walls and pedestals with appropriate nails, screws, chains, and security hanging systems as needed
b. solicits & coordinates volunteer(s) to help with hanging exhibitions & with receptions
c. collaborates with the VAD on exhibit design. VAD makes final curatorial decisions
d. utilizes lighting system to enhance artwork
e. anticipates future exhibit installation needs (lights, foam core, hardware, plexi, glass, tools etc) & confirms with VAD before ordering or purchasing
f. installs exhibit labels, wall text & vinyl letters
g. preps & paints gallery walls & pedestals as needed
2. Task: works with VAD on the storage, delivery & pickup of artwork, & scheduling of exhibits
3. Task: works with VAD on the design, purchase, and mailing of exhibit postcards & brochures
4. Task: oversees packaging, handling, shipping & storage of artwork and storage of crates & pedestals at Emerson. Handles artwork according to MAGDA standards.
5. Task: gives to VAD all receipts of expenses for each exhibit, including postcards, postcard postage, prep & paint materials, hanging hardware, shipping receipts, and all incidentals. VAD keeps copies in exhibit files. The original receipts (with codes) are given to the bookkeeper.
6. Task: assists with some art receptions, arranges for volunteer(s), refreshments, tablecloth, flowers, sales, set-up and clean-up. Uses accounts to pay for receptions or gets reimbursed by The Emerson. Keeps records of all expenditures (always within budget).
7. Task: performs additional exhibits tasks to assist VAD such as attendance at exhibition slide reviews, attending exhibit/education committee meetings, being a docent for tours, and assisting at outreach events.
8. Task: assists with the arts education program including: classroom organization, ordering arts materials, and some administration.
